WS Form to Excel
WS Form is the developer-focused WordPress form builder known for strict output and a rich hook system. SheetLink rides those hooks to deliver every WS Form submission into a live Excel Online workbook on OneDrive via Microsoft Graph - no middleware, no flows, no CSV exports.
Why WS Form Users Need an Excel Connector
WS Form Pro offers a Google Sheets add-on, but there is no Excel Online destination in its extension catalog. Developers whose clients run on Microsoft 365 end up wiring WS Form's webhook action into a Power Automate flow or a metered Zapier zap - exactly the kind of external moving part WS Form users chose the plugin to avoid. No other WordPress plugin offers direct form-to-Excel-Online delivery; SheetLink handles it WordPress-side.
Current Alternatives and Their Drawbacks
- Zapier - the Excel Online zap meters every submission as a task, with paid plans from $29.99/mo
- Power Automate - per-user or per-flow licensing, plus a flow to build, version, and maintain
- Manual CSV export - download submissions, clean up formatting, paste into Excel, repeat every week
How to Connect WS Form to Excel Online
Step-by-step setup guide
- 1
Install SheetLinkWP
Download SheetLink Forms from WordPress.org or sheetlinkwp.com and activate it. WS Form capture is built into the core plugin, and mirroring into Excel alongside Google Sheets is included free with the core plugin.
- 2
Connect your Microsoft account
Open SheetLink Forms -> Destinations -> Excel Online and click Connect Excel. Sign in with a Microsoft 365 work or school account - OAuth runs through SheetLink's hosted broker and your refresh token is stored encrypted at rest in your own WordPress database. Then pick a workbook and table on OneDrive from the picker.
- 3
Map your fields
Under SheetLink -> Sync Rules, pick WS Form as the source and map each form field to an Excel column. WS Form fields have named keys set in the field properties - use those keys on the left side of the mapping. Run Excel as a free mirror next to Google Sheets, or make it the primary destination with the AI Pack's Primary Destinations mode.
- 4
Verify with a test submission
Submit a test entry on the front end. The row appears in your Excel table within seconds - the same OneDrive workbook opens in Excel Online, desktop, and mobile. For a full walkthrough, see the tutorial on sending WordPress form submissions to Excel Online.
SheetLinkWP Excel Features for WS Form Users
Native WS Form capture
SheetLink hooks into WS Form's submission events directly - no webhook actions to configure, no external flow to maintain, no custom code.
Real-time Microsoft Graph delivery
Payloads go straight from your WordPress server to Microsoft Graph and land as rows in a live Excel Online workbook - a single HTTPS hop, not a CSV export or a middleware relay.
Free Excel mirroring
Send every WS Form submission to Google Sheets and Excel Online at the same time with the free core plugin - no add-on, no monthly fee.
Automatic retry queue
If Microsoft Graph is briefly unavailable, SheetLink retries up to three times at 15-minute intervals, and you can re-fire any delivery manually. Nothing gets dropped silently.
Attribution capture
utm_source, utm_medium, utm_campaign, utm_content, utm_term, gclid, fbclid, and msclkid are appended to your Excel rows automatically - identical to Google Sheets delivery.
Feature Comparison
| Feature | Zapier | Power Automate | SheetLinkWP |
|---|---|---|---|
| Setup time | 10-15 min | 20-30 min (flow build) | ~5 min |
| Monthly cost | $29.99+ | Per-user or per-flow plans | $0 mirroring / $29 Excel-only (AI Pack) |
| Per-submission metering | Yes (tasks) | Plan action limits | No |
| Delivery path | WordPress -> Zapier -> Excel | WordPress -> flow -> Excel | WordPress -> Microsoft Graph |
| Retry on failure | Failed runs use quota | Flow re-runs to configure | 3 auto retries + manual |
| UTM/click-ID capture | Extra steps | Custom expressions | Automatic |
| Extra account required | Yes (Zapier) | Yes (Power Automate) | No - runs in WordPress |
Frequently Asked Questions
Do I need the AI Pack for Excel-only delivery?
Only if Excel Online is your sole destination. Mirroring every WS Form submission into Excel alongside Google Sheets is included free with the core plugin. Primary Destinations, part of the AI Pack ($29/mo or $290/yr), is only needed when you want to skip Google Sheets entirely.
Is this a CSV export?
No. SheetLink writes rows into a live Excel Online workbook on OneDrive through Microsoft Graph, in real time. There is no file to download, import, or reformat - the workbook your team already has open simply gains a new row.
Does it work with Microsoft 365 Business?
Yes. Connect any Microsoft 365 work or school account. Personal Outlook.com accounts are not supported by Microsoft's Excel API, so consumer OneDrive cannot be used on any plan. Sign-in runs through the standard Microsoft consent screen.
Does SheetLink require WS Form Pro?
No. SheetLink hooks into WS Form's submission events whether you're on the free or Pro version - and it doesn't use WS Form's webhook action, so nothing in your form configuration changes.
Can I feed this data into Power BI?
Yes. Because submissions land in a real Excel workbook on OneDrive, you can point Power BI at that workbook and build refreshing dashboards on top of your WS Form data.
What happens if Microsoft Graph is temporarily unavailable?
SheetLink queues the submission locally and retries automatically - 3 attempts at 15-minute intervals. You can also retry manually from the Retry Queue page, so no submissions are dropped silently.
Other Supported Integrations
WS Form
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Gravity Forms
Deliver every Gravity Forms entry into a live Excel Online workbook - compound fields decomposed into columns, multi-page forms captured on final submit, payment metadata included.
Fluent Forms
Pair WordPress's fastest-growing form plugin with a live Excel Online workbook.
Connect WS Form to Excel Online today
Mirror into Excel free with the core plugin, or go Excel-only with the AI Pack ($29/mo). No Zapier, no Power Automate flows, no per-task fees.